Financial Aid Services

Monitoring Satisfactory Academic Progress (SAP)

Federal and state regulations require us to have a SAP policy that has a quantitative component, which includes monitoring your credit completion rate and the amount of time it takes to complete your degree or certificate program, as well as a qualitative component, which monitors your GPA.

  1. Quantitative – Completing credits each quarter, and the amount of time it takes to complete your degree or certificate.
    • Take only required classes needed to complete your degree or certificate.
    • Complete a minimum number of credits each quarter based on your enrollment/funding status.
      • Full-time, 12 credits
      • Three-fourths time, 9 credits
      • Half-time, 6 credits
      • Less than half time, all registered credits
      • Complete your degree or certificate within 150% (125% for State funding) of the credits needed to graduate. All college level attempted and completed credits are counted, including transfer credits, even if financial aid was not used when you took the classes.
      • Grades of I, N, U, V, W, and 0.0 count as attempted credits.
      • Grades of 1.0 and above, and S (Satisfactory) grades count as completed credits.
    • You must finalize your schedule by the fifth day of the quarter. You are required to complete the number of credits you are funded for. If your class is canceled, if you reduce the number of credits you were funded for, or if you fail to attend a late start class, even for extenuating circumstances, you must take one of the following steps:
      • Register for another required class, or
      • Repay a portion of your financial aid if the missing class results in a lower enrollment level. For example: If you registered for 12 credits and a two credit class is canceled, you must repay the difference between funding at full time and funding at 3/4 time.
  2. Qualitative – Grade Point Average (GPA).
    • Maintain at least a 2.0 quarterly, overall cumulative and overall college level GPA.
    • Students with an overall cumulative and college level GPA below a 2.0 are not eligible for aid until their GPA is at least a 2.0. This includes all classes except GED, ABE, and ESL; even if financial aid was not received at the time the classes were taken.
    • A SAP Status Type is initially assigned if your GPA falls below a 2.0 based on the chart below. See "SAP Status Types" to the left for information about progressive consequences (more than one quarter of SAP problems).
Quarter GPA Below 2.0 Cumulative/College Level GPA Below a 2.0 – first quarter of attendance Cumulative/College Level GPA Below a 2.0 more than one quarter of attendance
Warning Warning Termination


EdMail: You are required to use it! It is the way we communicate with you.

The college assigns all students EdMail (email) accounts within a couple of days after they register for their first class. Note: if you are a former student returning after time away from school, check with the Enrollment Services Office to confirm what email address we have on file for you. We use the address recorded in the Enrollment Services records. To gain access to your account, follow the steps at www.edcc.edu/edmail.