Frequently Asked Questions about the Grants Program
Q. How do I apply?
A. Grants are awarded one time per academic year, typically during the spring. There is a paper application that needs to be completed.
Q. Where can I find an application?
A. Applications are available to download online.
Q. What do I need to know about the application?
A. Each application must have a completed cover sheet, including all the necessary signatures. Applications should not be longer than six pages, including the cover sheet. Each application must include a clear description of the project, how it fulfills one of the Foundation's funding priorities, a budget, expenditure timeline and plans for securing future funding, if needed.
Q. Whose signatures do I need?
A. Every grant application must have the following signatures:
- Division Dean and Vice President
- Area Administrator and Vice President
They may choose not to endorse a grant, and if so, the Foundation will not consider a grant that does not have the proper signatures.
Q. What can be funded through a Foundation grant?
A. Grants are available for:
- travel or associated costs
- start-up costs
- some limited costs for food
- outreach materials
- capital purchases, etc.
Q. What cannot be funded through a Foundation grant?
A. No grant monies are available for staff and faculty salaries, except stipends or replacement costs for a one-time project or short-term funding.
Note: If requesting a stipend, an additional 16.5% of the requested stipend amount needs to be included in the proposed budget to pay for benefits or else your budget should clearly state what fund will be used to pay benefits. If funded for less then the total request, benefits will still need to be paid and you must either find the money elsewhere or adjust your budget accordingly. The Foundation is not responsible for paying any benefits for stipends granted.
Q. Can I receive more than one grant?
A. Yes, faculty and staff may submit and may receive more than one grant. However, since funds are very limited, it is highly unlikely funding will be secured for multiple projects. You are strongly encouraged to only submit one grant per year.
Q. Do I have to be a full-time employee?
A. No, just a current faculty or staff member employed by the college.
Q. How much money is usually awarded?
A. It varies. However, usually, grants will be awarded in the $250 to $2,500 range.
Q. When are the applications due?
A.Applications are typically due in the spring. The exact due date will be posted to the Foundation home page.
NO LATE, EMAILED OR FAXED APPLICATIONS WILL BE ACCEPTED. The applications can be mailed inter-office, addressed to the Foundation - Grants Program or dropped off. The Foundation office is located in Snohomish Hall, 3rd Floor, in the College Relations and Advancement Department. The office extension is 1274.
Q. If I receive a grant, how do I get the funds?
A. All approved grants will be assigned a college budget account number and the Foundation will transfer your funds to that account. You will be notified by the Foundation of the account number which can be accessed at any time by your budget authority. It is not necessary for you to get approval from the Foundation to access or spend your grant funds. .
Q. If I receive support or help from other sources, do I still qualify for an Edmonds Community College Foundation grant?
A. Yes, in fact, you are encouraged to find other sources of funding, as it is rare that the Foundation is the sole source of funds for a project or program. In addition, the Foundation will not fund a project for more than three consecutive years.
Q. How long do I have to use the funds?
A. Funds will be available for one fiscal year (July 1 to June 30). Any unused funds will be reclaimed by the Foundation.
Q. If a granted project or program does not get started during the year, can I save the grant for the following year?
A. No, grants are awarded for one fiscal year. Any unused funds are returned to the Foundation. You are welcome to reapply for the same project if you are unable to begin a project during the fiscal year. Some exceptions to this rule may apply - contact the Foundation to discuss.
Q. Can I receive money for the same project more than once?
A. Every year, approximately 50% of available funding will be allocated to grants that have NOT been funded in the past. So, while you may apply, it will be very competitive. Grant recipients are encouraged to work with the Director of Grants and the Executive Director of the Foundation to find other sources of funding for future years.
Q. For how many years can I receive funding for the same grant?
A. No project will receive funding for more than three consecutive years.
Q. Are there any other requirements to receive grant funds?
A. Applications must be submitted by a currently employed staff or faculty member. If granted funds, applicants must submit a written report upon completion of the grant. If receiving second year funding, this report must be received prior to the next year's funds being released. Failure to do this may result in refusal of future allocations. Recipients may be asked to present their project or program at a Foundation Board of Directors meeting.
Also, to help the Foundation achieve our goal of increasing visibility on campus and in the larger community, we ask that you give recognition to the Foundation for financially supporting the project. The Foundation logo is available as necessary.
Q. If I have further questions, whom should I call?
A. Please call the Foundation office at 425.640.1274 or email email@example.com if you need further assistance.