Financial Aid Services

Satisfactory Academic Progress

Federal and state regulations require all financial aid recipients-including those receiving loans, to maintain satisfactory academic progress (SAP). Additionally, students receiving scholarships, Veterans Educational Benefits, and Student Athletes receiving tuition waivers or scholarships, as well as students participating in special support programs such as Opportunity Grant, Workfirst, BFET, Worker Retraining and other programs, are also required to maintain SAP.

Below is a summary of our SAP policy.

Look for more detailed information on the menu to the right.

We monitor Satisfactory Academic Progress (SAP) each quarter in the following areas:

  • Pace –You are making Pace if you complete approximately 67% of the credits you register for, within your degree program.
  • Maximum Time Frame –You must complete your degree before you reach 150% (125% State) of the credits needed to graduate.
  • Grade Point Average (GPA) – You must earn at least a 2.0 GPA each quarter. Additionally, you must maintain an overall cumulative and college level GPA of at least 2.0.

When financial aid students do not make SAP one of the following happens:

  • Warning Status – When you fail to make SAP you are generally placed on Warning first. However, there are exceptions. See "SAP Status Types" to the left.  Warning is a notice only.  Access to aid for an upcoming quarter is not affected.
  • Termination Status – This means your aid is cancelled. Termination happens if:
    • You are on Warning and fail to make SAP
    • We determine you are not making overall Pace
    • You have a cumulative or college level GPA below a 2.0
    • We determine that you cannot complete your degree within the Maximum Time Frame
    • You take classes outside your degree program
    • You owe a repayment of the financial aid funds you received
  • Probation Status – If you are on Termination and successfully petition to have your aid reinstated, you are reinstated to Probation for your next quarter.
  • Ineligible Status – If you are Ineligible, you may not petition for reinstatement until you successfully demonstrate that you are once again making SAP using your own resources. Ineligible Status occurs when:
    • You are on Probation and you fail to make SAP
    • We determine that it is not mathematically possible, based on your overall academic record to raise your overall cumulative and college level GPA to at least a 2.0 within two quarters
    • We determine that it is not mathematically possible to complete your degree within the 150% (125% State) maximum time frame

When students complete zero credits, or drop classes below their award level during the first week of the quarter (during the 100% tuition refund period), the following happens:

  • A repayment of the financial aid funds received may be required.
  • You are automatically placed on termination status.


EdMail: You are required to use it! It is the way we communicate with you.

The college assigns all students EdMail (email) accounts within a couple of days after they register for their first class. Note: if you are a former student returning after time away from school, check with the Enrollment Services Office to confirm what email address we have on file for you. We use the address recorded in the Enrollment Services records. To gain access to your account, follow the steps at www.edcc.edu/edmail.