Career Action Center

Thank-You Letters

  • Sending a thank-you letter shows interest, thoughtfulness, and good follow-through. It places your name and qualifications in front of an employer one more time and sets you apart from all those who do not bother to send a thank-you letter.
  • Send a thank-you letter after each interview, ideally the same day. Your letter can be sent by email, fax or regular mail.
  • If you’re in the high tech industry, email is the most appropriate choice.
  • If you interviewed with several people, send an individualized letter to each person.
  • At the top of your letter, use the same format (name, address, phone, email) as your résumé.
  • Personalize your letter rather than use a generic thank-you format. Refer to the content of the interview. For example, I appreciated your candid comments about the culture of your organization.
  • The letter is an opportunity to:
    • Express your appreciation for the interview
    • Affirm your interest in the position and the organization
    • Emphasize something about your background or skills that seemed of interest to the interviewer
    • Communicate how you can be an asset to the organization
    • Give additional relevant information you didn’t mention in the interview.
  • Proofread the letter carefully.
Sample Thank-You Letter

111 Dogwood Dr.
Ferndale, WA 97684
(360) 999-8755


June 1, 2002

Diane Smith
ABC Company
22 Hometown Lane
Bellingham, WA 97999

Dear Ms. Smith:

Thank you for interviewing me today. I’m very interested in your Office Assistant position. I believe my strengths in organizing, handling details, and solving problems will allow me to make a valuable contribution to your department.

My innate skills have been supplemented with recent training in the latest versions of MS Office and graphics software. The combination of my skills and education are a good match for the position we discussed.

Again, many thanks for the opportunity to meet with you and learn about the ABC Company.



(Sign Your Name)

John DeYoung


Click here for a sample Thank-You Letter you can print out