Career Action Center at Edmonds Community College
- Sending a thank-you letter shows interest, thoughtfulness, and good follow-through.
It places your name and qualifications in front of an employer one more time
and sets you apart from all those who do not bother to send a thank-you letter.
- Send a thank-you letter after each interview, ideally the same day. Your
letter can be sent by email, fax or regular mail.
- If you’re in the high tech industry, email is the most appropriate
- If you interviewed with several people, send an individualized letter to
- At the top of your letter, use the same format (name, address, phone, email)
as your résumé.
- Personalize your letter rather than use a generic thank-you format. Refer
to the content of the interview. For example, I appreciated your candid comments
about the culture of your organization.
- The letter is an opportunity to:
- Express your appreciation for the interview
- Affirm your interest in the position and the organization
- Emphasize something about your background or skills that seemed of interest
to the interviewer
- Communicate how you can be an asset to the organization
- Give additional relevant information you didn’t mention in the
- Proofread the letter carefully.
|Sample Thank-You Letter
111 Dogwood Dr.
Ferndale, WA 97684
June 1, 2002
22 Hometown Lane
Bellingham, WA 97999
Dear Ms. Smith:
Thank you for interviewing me today. I’m very interested
in your Office Assistant position. I believe my strengths in organizing,
handling details, and solving problems will allow me to make a valuable
contribution to your department.
My innate skills have been supplemented with recent training in
the latest versions of MS Office and graphics software. The combination
of my skills and education are a good match for the position we
Again, many thanks for the opportunity to meet with you and learn
about the ABC Company.
(Sign Your Name)
Click here for a sample Thank-You Letter you can print out